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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WS934C174C-325F-4785-906B-52D8C692644Fa.html" title="Create assignments and add content (InDesign)"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WSFFA0A33C-D851-4ca0-A819-8B841C8C5C57a.html" title="Assignment packages"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-7d52a.html">Sharing content between InCopy and InDesign</a> /
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                <h1>
                    Export content as separate InCopy files (InDesign)
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                <div><div class="section"><p>If
your workgroup prefers working with separate files rather than using
assignments, you can export InCopy content without using an assignments
file. Compared with creating a single assignment file with references
to multiple content files and layout information, this method creates
a separate file (.incx) for each text or graphics frame you specify
in the document. To see the context of the content you are editing,
you must also open the associated InDesign document (.indd).</p>
<p>Cater
the InDesign document to suit your workflow needs. For example,
if you want all of the editor’s comments to be exported in a single
file, create a layer for the editor to make comments. You can then
export all the content on the selected layer.</p>
<div class="note"><span class="notetitle">Note:  </span>A quick way
to export content as separate InCopy files is to use the Selection tool
to drag selected frames into the Unassigned InCopy Content in the
Assignments panel.</div>
</div>
<ol><li class="stepexpand"><span>In InDesign, create a document with one or more
text frames, graphics frames, or placeholder items.</span></li>
<li class="stepexpand"><span>Do either of the following:</span><ul><li><p>Select the text or graphics frame of a
single story, or Shift-click to select multiple frames.</p>
</li>
<li><p>Click an insertion point in a story, or select some
text in a text frame.</p>
</li>
</ul>
</li>
<li class="stepexpand"><span>Choose Edit&#160;&gt; InCopy&#160;&gt; Export,
and then choose one of the following options:</span> <dl><dt class="dlterm">Selection</dt>
<dd>Exports all selected text and graphics frames.</dd><p class="dlseparator"></p><dt class="dlterm">Layer</dt>
<dd>Exports all content on the selected layer.</dd><p class="dlseparator"></p><dt class="dlterm">All Stories</dt>
<dd>Exports every story that has not been exported already.</dd><p class="dlseparator"></p><dt class="dlterm">All Graphics</dt>
<dd>Exports every graphic that has not been exported already.</dd><p class="dlseparator"></p><dt class="dlterm">All Graphics And Stories</dt>
<dd>Exports every story and graphic that has not been exported
already.</dd><p class="dlseparator"></p></dl>
 <div class="tip"><img src="images/tip_help.png" />If you export all content in the document,
and then add more text or graphics frames to the same document,
you can save time exporting the new ones by using the Export&#160;&gt;
All Stories (or All Graphics or All Graphics And Stories) command
again. InDesign exports only the new content.</div></li>
<li class="stepexpand"><span>(Optional) In the Export InCopy Content dialog box, choose
InCopy CS3 Interchange from the Save As Type (Windows) or Format
(Mac&#160;OS) menu to make the exported file compatible with
InCopy CS3. This saves the content as an .incx file rather than
an .icml file.</span></li>
<li class="stepexpand"><span>Enter a name and location for the files, and then click
Save. </span> <p>The file name you specify is used as a prefix for identifying
each exported content file in the file system. If you export multiple
text frames, the first several characters of the text are automatically
appended to the file name; for example, “mystory-Upcoming cycling
events.icml.” For multiple graphics frames, the file names are formed
as “mystory-graphic,” “mystory-graphic-1,” and so on. The file name
appears in the file system, in the InCopy story bar, and in status
messages.</p>
</li>
<li class="stepexpand"><span>When prompted, save your InDesign file.</span></li>
</ol>
<div class="section"><p>The InCopy content is now managed, and is available to
be checked out and edited by other users in the workflow.</p>
<p>Shared
content appears in the Links panel just like imported graphics.
If you move a shared file manually, you can use the Links panel
to update its link.</p>
<div class="tip"><img src="images/tip_help.png" />When you export content,
you see the Available icon&#160;<img src="images/B_Downloadable2_C_Sm_D.png" /> on
the text frame (InDesign and InCopy), and in the Assignments panel
(InCopy). The word [Available] appears in the story bar (InCopy).</div></div>
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